The cheapest mail forwarding service in 2021 is Anytime Mailbox. You can open an account with them for just $4.98Ā per month.Ā They offer locations in the USA and worldwide. You can set up an account withĀ iPostal1 from as low asĀ $10.
Keep in mind thatĀ all companies have different offersĀ with various features that can influence the price including the number of envelopes received, open&scan, etc. Prices also vary depending on the location, such as the city and state.
The pricing of the Traveling Mailbox services depends on the number of incoming envelopes, page scans, etc. They offer membership plans for personal use, as well as small businesses and enterprises. All plans include free mail shredding, envelope scanning, unlimited cloud storage, and junk mail filtering.
Additional fees apply for check deposits and exceeding your monthly limit. Traveling Mailbox integrates with Evernote, Bill.com and Dropbox.
Locations in the USA: California, Georgia, Colorado, Massachusetts, Nevada, and 30 other states
Pros: Many useful integrations with various service; Parcel and Mail Forwarding; Different types of support (phone, email, chat); It is possible to make several users have access; The basic plan includes 35 free scans
Cons: Limited number of locations; Basic rate plans are more expensive than the major competitors
Summary: The best online mail service when traveling.Is extremely popular with travelers, digital nomads, expats, RVers, business travelers, etc.
PostScan Mail offers 3 membership plans starting from $15 per month. Pricing depends on the number of mail and packages received every month and the number of times you require the open&scan feature.
They charge extra if you exceed your monthly limit. You can manage remotely your mail with their mobile app available on the App Store and Google Play.
Locations in the USA: California, New York, Colorado, Pennsylvania (Philadelphia, Pittsburgh), Florida (Miami), Michigan (Detroit), and more than 30 other states.
Locations Worldwide: Czech Republic, Switzerland
Pros: High level of security; Free storage for 30 days; Locally and Internationally Mail Forwarding
Cons: Not the most budget-friendly solution; No check deposit service
Summary: Online mail service is suitable for regular users, self-employed and small businesses.
Anytime Mailbox is available in more than 980 international locations including the USA, Canada, Europe, UK, Australia, and Asia, making their services extremely accessible for clients worldwide.
They have various offers depending on the plan and location you choose, offering real street addresses, free unlimited storage, and various other features such as mail and package forwarding, open & scan mail (PDFs), check deposits, shredding, and more.
It’s very easy to get a virtual post office box with Anytime Mailbox. Simply complete and submit the notarized form. Anytime Mailbox has partnered with Notarize, the online notary platform, for your document to be notarized in just a few minutes.
Anytime Mailbox is a recognized global leader of digital mailbox services and is considered to be the most advanced virtual mailbox service available for business.
Locations in the USA: California (San Francisco, Los Angeles), New York, Texas (Houston), Washington, New Jersey, Phoenix, Florida (Miami), and more than 40 other states
Locations Worldwide: Canada, Mexico, Australia, United Kingdom, and more than 30 other countries
Pros: Many locations around the world; Handy Mobile App; Flexible tariff plans; Advantageous tariffs and additional options
Cons: Sometimes tech support takes a long time to reply to emails; No centralized system, prices in different locations may vary
Summary: The best solution of all in our opinion. It has all the basic options needed for everyday use by regular users.
Earth Class Mail offers a wide range of US-based addresses to choose from. All your mail will be logged, organized, and stored securely by their HIPAA certified technicians. Thatās why they are considered to be one of the most popular virtual PO boxes.
Earth Class Mail integrates with QuickBooks Online, Xero, Bill.com, Box, Google Drive, and many other useful apps, allowing you to close out invoices and save your files wherever needed. Their interface is renowned for being very user-friendly.
Locations in the USA: Alaska, Illinois (Chicago), California, Colorado (Denver), Ohio (Columbus), New York, and more than 30 other states
Pros: Free trial period by promo code; Useful integrations with other services (Google Drive, DropBox, QuickBooks and others); Useful options for business (including those related to receiving and processing payments by check)
Cons: More expensive tariff plans than competitors
Summary: The best virtual address for Business. There are such useful services as Virtual Address for Business, Online Check Deposit, API Integration with various services, etc.
iPostal1 has 900 virtual mailbox locations across the USA and abroad, including addresses at executive business centers in professional office buildings. You can forward mail and packages to any address, request a scan, discard or shred unwanted mail.
They offer 4 plans with different pricing: Green $9.99/month, for 30 mail items per month; Blue $14.99, for 60 items; Silver $24.99, for 120 items; and Gold $39.99, for 240.
Locations in the USA: Ā California, New York, Texas, Indiana, Minnesota, Delaware, and more than 40 other states
US Global Mail offers 3 membership plans: individual 10$ per month, 1 name on the account and 90 days free mail storage; family $15 per month, multiple family members, you get 180 days free mail storage and up to 80% off on shipping rates; business $25, you can add multipleĀ companies and family members. All accounts offer free check deposit.
Locations in the USA: They only offer one address and itās located in Houston, Texas.
Pros: Working since 1999; Real physical address in the USA; 2 step verification for added protection
Cons: No location selection; Expensive optional extras
Virtual Post Mail is ideal for small business owners, freelancers, and digital nomads.
All membership plans provide you with a commercial address, a free registered agent service, free 60-day physical mail storage, unlimited cloud storage, and no additional setup or cancellation fees.
They have 4 plans available offering various numbers of free scans and recipients. Currently, there are a limited number of addresses offered across the USA.
Locations in the USA: California, Delaware, Nevada
Pros: Free physical storage for up to 2 months; Secure mail shredding options; Money back within 30 days
Cons: Rather expensive basic tariff; Proof of address (allows you to open a bank account in the U.S.)
PO Box Zone is a highly advanced PO box suitable for businesses, travelers, and expats. This service will provide you will a real street address as your mailing address. PO Box Zone receives your mail, scans, and uploads it, so you can view it online. You can always give instructions remotely on what needs to be done. The company has two digital addresses with forwarding services in Nevada and Wyoming. Unlike many other virtual mailing companies, PO Box Zone accepts any letter or package for you, including from FedEx, UPS,DHL, and other couriers.
PO Box Zone pricing start from $99 per year which is only $8,25 per month. They offer three different packages. The cost depends on the volume of mail you will receive.Ā All plans include free scan, mobile app, street address and Automatic upload to your Dropbox, Google Drive or Microsoft OneDrive.
Locations in the USA: Nevada, Wyoming
Pros: Low price when paying for a year; Registered Agent
Cons: Only 2 locations; You have to pay for the whole year at once
USA2me provides you with a USA address to receive your mail and packages that you can either ship, scan, or discard. They are renowned for their excellent mail and package forwarding.
They offer 4 membership plans: basic, no monthly fee, you pay only for what use; Standard $10 per month, includes free discard; Premium $35, includes 1 time free shipment up to $30; Ultimate $60, includes 1 time free shipment up to $60 and the lowest shipping rates.
Locations in the USA: They only offer one address located in Houston, Texas.
Pros: The company has been in business for over 15 years; Services for sending not only letters, but also parcels
Cons: Obsolete Personal Cabinet for the client; Virtual mailboxes are not the company’s core business; No mobile app
Regus has been created for those who wish to acquire an instant business address or extend their business presence in other cities and countries. They can choose between three plans:
Professional address from $37 per month, includes business address which you can use for your company documents, website, business cards and they will collect your mail for free but there are additional fees for mail forwarding and open&scan;
Virtual office from $150 per month, they will also answer calls in your companyās name andĀ you will get access to business lounges;
Virtual office plus from $207, for those who need to regularly use a private office to work, conduct interviews, or meet clients.
Locations in the USA: 1023 locations in all U.S. states
Locations Worldwide: 120 (including Russia, China, USA, UK, Canada, and others)
Pros: Many additional options
Cons: Expensive rates; Virtual mailboxes are an additional line of business
Mailbox forwarding is a great virtual mailbox provider with high-quality service. It has all standard features with an easy online mail management service that includes: mail open&scan, mail forwarding, and shredding. But it has a unique feature that not all providers offer- a toll-free fax number.
Mailbox forwarding has 3 plans available: basic, professional, and premium. Each plan comes with a mailbox address in the US, 30 days of free mail storage, mail forwarding service, mail recycling and scanning, plus a toll-free fax number. They offer standard addresses in Grandville and premium addresses for an extra fee in LA and Pompano Beach.
Locations: Sanford Ave Grandville, Los Angeles, Pompano Beach.
Pros: Shared tall free fax line; Standard and premium addresses; 30 days free mail storage; Free mail shredding; Different plans to choose from
Cons: Donāt offer integration with various business platforms; More expensive than other providers; Has only 3 plans
A physical address is a virtual mailing service with various locations around the US.They operate in all the areas they offer services, which makes them different from other providers. They have staff in all addresses who manage your mail, so no outside parties deal with your mail.Also, this provider is great for business because they only offer real addresses that you can use for your LLC organization, and they offer a free registered agent.
The physical address offers 4 plans with a price starting from $7,98 per month. All plans include mail scan, unlimited mail recipients, free local pick-up, free registered agent, and mail storage for up to 3 months.
Locations in the USA: Boise Idaho, Las Vegas Nevada, Atlanta Georgia, Dallas Texas, Orlando Florida, Laguna Beach CA, Wall Street New York.
Pros: iOS and Android apps; Free registered agent; Free local pick up; 30 days money back guarantee; No 3rd mailing party
Cons: No international addresses; Limited number of locations; Price is more expensive compared to other providers
What is a Virtual Mailbox?
A digital mailbox is a service that receives all your snail mail and packages for you. It gives you an actual physical address, that can be used as your permanent address for sending all your mail and parcels. Just imagine if you could manage your snail mail as easily as your email. A virtual post office box will give you access to your mail from any computer, tablet, or phone at any time from anywhere in the world.
If you travel frequently, work remotely, or often move around, then you should consider a virtual mailbox service. It’s perfect for digital nomads, freelancers, and full-time travelers so they don’t have to worry about their mail piling up anymore.
A digital mailbox is an ideal solution for small businesses and start-ups as it increases customer trust whilst preserving the privacy of your home address with a real and permanent local address.
Each company offers a variety of features. Hereās what you can expect.
Youāll have an actual physical address and with most services you can pick the address out of the number of different addresses.
When your mail arrives, the app automatically scans the front of the envelop or package. You then receive a notification on your phone or computer for you to decide the next steps.
Some Mail Companies offer to open the mail and scan it for you to view online.
You can request to shred, dispose or recycle your mail.
This is what my mobile virtual mailbox app looks like
Also, the Virtual Mailbox mobile app helps a lot in everyday life. You don’t need to log in to your account every time you check your mail. When you receive new emails, you’ll get push notifications on your smartphone. You can work on all sorts of devices. Providers like Anytime Mailbox, PostScan Mail, Traveling Mailbox, and iPostal1 have iOS and Android App versions.
How to Choose the Best Virtual Mailbox?
To choose the best virtual mailbox service, you need to decide what features you need, and what you expect from a digital mailbox. We did a big study in the field of virtual mailroom management and we still continue our work.Ā We check websites of our competitors daily, study reviews of various bloggers as well as independent user feedback. Thatās why we suggest you to follow our advice and choose the right provider.
Go to the detailed Comparative Table
Determine your needs and use our convenientĀ comparative tableĀ along with our detailed reviews of each provider in the relevant section of our website. This table is handy easy to understand. We have compared 4 main factors:Ā Price, Number of locations, Extra features, and Available Mobile Apps.
Price is always one of the most important factors. It can vary widely and usually depends on the membership plan and features you wish to include in your online postal provider such as mail forwarding, open&scan, check deposits, etc.Ā Try to figure how much incoming mail you will have and what features you need.Ā After that, compare prices considering extra features and extra fees in case you will exceed your basic plan.
What Other Questions Should You Ask Before Making a Choice?
Can you pay monthly or annually only? Some mailbox providers indicate the price per month, but in fact, you can only subscribe if you pay for the whole year at once.
Does this mailbox service offer a free trial? Do they have a money-back guarantee?
Does the price vary for different locations? Quite frequently, advertisements state the minimum price for virtual mailbox services. However, for the vast majority of locations, the price can be significantly higher.
Do they offer support by phone and messaging apps or only by email?
How do they manage your mail? Do they manage it on their own or do they have outside parties dealing with your mail?
Do they have integration with DropBox, GoogleDrive, or other service
How fast do they scan your mail upon your request?
After choosing the provider, you need to select the plan. More expensive packages can include features that you wonāt even use, while cheaper plans might be wrong for you.Ā Keep all this in mind and make the right choice!
To get started you need to choose the virtual mailbox service you want to work with, select the mailing address they provide or the P.O. box, and choose a plan. After that submit a completed USPS 1583 form and notarize your documents.
This action is required to create a virtual mailbox in any of the services located in the United States. You can notarize it online (likeĀ notarize.com) or at the local office.
What is Mail Forwarding?
Mail Forwarding (MF) and virtual mailboxes are very similar. However, the mail forwarding providers only offer to receive your mail and parcels and forward them to the requested address.Ā This makes it to be one of the fastest ways to have your mail and parcels shipped to you anywhere in the world via any courier (USPS, UPS, etc.). You can forward your mail to any address in the US or worldwide.
On the other hand, digital mailbox companies offer open&scan, mail storage, payments check deposits, shredding and recycling your mail, etc. in ADDITION to mail forwarding services. Therefore, you can get the best mail forwarding service from all leading digital milboxes. Define precisely which services you require before signing up for an account with a virtual PO box or MF.
Calculate how many mails you need to send per month, compare Mail Forwarding and Virtual Mailbox service plans and additional fees, and choose the right solution!
Digitalmailbox plans are usually more cost-effective compared to MF especially if you donāt need to receive the mail in a physical form in another location. All your letters will be immediately available online via any device, from anywhere in the world.
Expats
Virtual Mail Forwarding Service is getting more and more popular among expats. If you are living abroad, you should consider this service. With MF you will be able to receive all your important mail and packages anywhere in the world. Itās not always possible to rely on friends and family all the time. It can become inconvenient, or they may simply forget to forward an important mail to you.
Digital nomads
MF makes it easier to become a digital nomad, because it solves one of the main problems they face of managing their mail.Ā Digital Mailing Service is also very helpful for those freelancers who are based in multiple locations.
Travelers & RVers
If you are always traveling, dealing with U.S. postal mail can be an issue. MF solves this problem easily. In 2021 you no longer need to ask your relatives to forward your mail. If youĀ set up a virtual mailing address, youāll even be able to see your letters online within a few hours by using an open&scan feature.
Businesses
Some businesses receive their postal mail in different locations. Using MF allows them to forward it to their central location to manage it more easily. Also, if you sign up for a digital mailbox account you will be provided with a real street address which will preserve your privacyĀ by not exposing your home address.
In 2024, signing up for virtual mailbox is a perfect solution for receiving your mail, especially if you are an expat, digital nomad, business owner, or a traveler and even if you arenāt you should consider it anyway! Mail Forwarding is both very helpful these days and itās super easy to use.
Our Virtual Mailbox Ranking Service
Our service (GetNewMailBox.com) publishes only independent ratings and honest reviews for virtual mailbox services. We use affiliate referral links as described in the disclaimer, but it is not a hidden advertisement. We donāt sell places in our rating. Our research show that we are not biased toward one provider and we recommend several. This way, everyone who visits our website can choose the most suitable solution for themselves . Our unbiased rankings are determined by expert reviews and experiencedusers.
The rating is not only based on our own experience of using different virtual mailbox companies but also on other objective factors such as:
Convenience of using the postal online and virtual address service; user friendly interface; availability of the mobile apps.
Number of available locations in the USA and other countries.
Review of unbiased specialized websites such asĀ G2.com and reliable opinions of popular bloggers, digital nomads, business owners, etc.
Price comparison of different providers. We verify basic plan costs and the number of free features and the price of additional options.
How We Prepared the Review
The review was prepared byĀ Eugene K.Ā and his team of IT experts. More than 3 months were spent on this research. We studied the offers of the most well-known providers in the virtual mailbox industry and selected the leading services.
Then we conducted tests and compared more than 30 providers to select and publish the top 10 of them on our website. We had to create accounts, go through the notary verification process, communicate with the support team, download the app, and more. All of this was necessary to see these apps from the customerās point of view, making our review as expert and objective as possible.
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2 thoughts on “The Best Virtual Mailbox Services Reviewed & Ranked”
This claim is absolute nonsense:
“Cheapest & Value ā Anytime Mailbox”
They don’t say which location charges $4.98/m. You’re unlikely to find that price browsing through their locations. Very few locations are under $9.99/m. Anytime Mailbox is actually the most expensive services to receive mail — assuming you receive any mail. The problem with your claim is it assumes the subscriber receives zero mail. What’s the point? Their allowance is PER PAGE (not per envelope) and they charge charge a high price PER PAGE.
When I took my own stats of mail received for 1 year and the page counts into account, Anytime Mailbox was the *most expensive* of all the services you mention ($584.50/year). And that’s not heavy volume.. it’s an average of 14 envelopes/month (30-200 pages/month depending on the month).
(btw, i’m submitting a bogus address so no need for reply.)
We are not looking at individual cases. That’s what we write, that you have to count the volume of specific services in each case. This is the only way to choose the best virtual mailbox provider for you. Many people receive 1-2-3 letters per month, and sometimes 1 letter per 2-3 months. At the same time you have to pay for a subscription to a virtual mailbox all the time! If you need more services, Anytime Mailbox offers an advanced plan instead of the basic one.
This claim is absolute nonsense:
“Cheapest & Value ā Anytime Mailbox”
They don’t say which location charges $4.98/m. You’re unlikely to find that price browsing through their locations. Very few locations are under $9.99/m. Anytime Mailbox is actually the most expensive services to receive mail — assuming you receive any mail. The problem with your claim is it assumes the subscriber receives zero mail. What’s the point? Their allowance is PER PAGE (not per envelope) and they charge charge a high price PER PAGE.
When I took my own stats of mail received for 1 year and the page counts into account, Anytime Mailbox was the *most expensive* of all the services you mention ($584.50/year). And that’s not heavy volume.. it’s an average of 14 envelopes/month (30-200 pages/month depending on the month).
(btw, i’m submitting a bogus address so no need for reply.)
We are not looking at individual cases. That’s what we write, that you have to count the volume of specific services in each case. This is the only way to choose the best virtual mailbox provider for you. Many people receive 1-2-3 letters per month, and sometimes 1 letter per 2-3 months. At the same time you have to pay for a subscription to a virtual mailbox all the time! If you need more services, Anytime Mailbox offers an advanced plan instead of the basic one.