Updated on November 8, 2020Choosing the best virtual mailbox can be intimidating , especially for someone new to digital mailboxes who may not know precisely which virtual mailbox service they should choose.
We have prepared a detailed overview where we will tell you how they work, compare their benefits, and help you choose the best virtual mail service for yourself!
Table of Contents
What is a virtual mailbox?
A digital mailbox is a service that receives all your physical mail, packages for you. It gives you an actual physical address, that you can us as your permanent address for sending all your mails and parcels. Imagine that you can manage your physical mail just as easy as your email. With virtual post office box you’ll be able to access your mail via any computer, tablet, phone at any time from anywhere in the world.
Also digital mail box is a good solution for small businesses and startups because it gives your company a permanent address on a local level, that creates trustworthy look for your customers and at the same time gives you privacy because you not exposing your home address
- You’ll have an actual physical address and with most services you can pick the address out of the number of different addresses.
- When your mail arrives, the service automatically scan the front of the envelop or packages. After that you get a notification on your phone or computer and you can decide what you want to do with this mail.
- Some services can open the mail and scan it for you. You can view the content of the envelop online.
- You can ask to shred, dispose or recycle your mail.
- Package storage and shipping.
- Some services offer check depositing
- Signature upon delivery.
How to choose the best virtual mailbox service 2020?
To choose the best virtual mailbox service you need to decide what features do you need and what you expect from digital mailbox.
- Consider mail opening and scanning service if you have bills coming to your mail.
- Check depositing service is essential for those who receive payment by check.
- Decide if you need P.O. box or an actual physical address.
- And of course one of the most important factors is the price. Cost can vary widely and it depends on the membership plan and what features you want to include to you usps virtual mailbox such as mail forwarding, open&scan, check deposits, etc.
How to get a virtual mailbox?
To get started you need to choose the virtual mailbox company you want to work with and select the mailing address they provide or the P.O. box and pick a service plan. After that you need to complete the USPS 1583 form and notarize your documents. You can notarize it online (like notarize.com) or at the local office.
Top Digital Mailbox Rating
Anytime mailbox has services at 980 locations and not just in U.S. and Canada, but also in Europe including UK, Australia and Asia, such great variety makes it very convenient to use.
Their pricing depends on a service plan and location you choose. They offer real street addresses, free unlimited storage and different features such as mail and package forwarding, open&scan, check deposits, shredding and etc.
It very easy to get a virtual post office box with Anytime Mailbox service. You just need to complete the form and notarize it. They established partnership with Notarize and notarization process can be done just in a few minutes online.
Anytime Mailbox is probably the global leader in digital mailbox services and it considered one the best virtual mailbox service for business.
They have a wide range of US based addresses you can choose from. All your mail will be logged, organized, and stored securely by their HIPAA certified technicians. That’s why they considered one of the best virtual po boxes.
Earth Class Mail have integrations with QuickBooks Online, Xero, Bill.com, Box, Google Drive and others, which allows you to close out invoices and save documents where you need them. And their platform is very user-friendly.
3. Ipostal1: $9.99-$39.99/month
Ipostal1 has 900 virtual mailbox locations across the U.S. and abroad, including addresses at executive business centers in professional office buildings. You can request to forward mail and packages to any address, request a scan of mail content, discard or shred unwanted mail.
They offer 4 digital mailbox plans with different pricing: Green $9.99/month, for 30 mail items per month; Blue $14.99, for 60 items; Silver $24.99, for 120 items; and Gold $39.99, for 240.
4. US Global Mail: $10-$25/month
US Global mail offers 3 membership plans: individual 10$ per month, 1 name on the account and 90 days free mail storage; family $15 per month, multiple family members, you get 180 days free mail storage and up to 80% off on shipping rates; business $25, you can add multiple companies and family members. All accounts offer free check deposit.
They only offer one address and it’s located in Houston, Texas.
5. USA2Me: $10-$60/month
USA2me gives you a USA address. They receive for you your mail, packages and after that you can decide what do with it: ship, scan or discard. They are known as the best mail, package forwarding.
They offer 4 membership plans: basic, no monthly fee, you pay only for what use; Standard $10 per month, includes free discard; Premium $35, includes 1 time free shipment up to $30; Ultimate $60, includes 1 time free shipment up to $60 and the lowest shipping rates.
6. Travelling Mailbox: $15-$159/month
Their pricing depends on the amount of incoming envelopes, page scans, mailbox recipients, etc. They have membership plans for personal usage, small businesses and enterprises. All plans include free mail shredding, envelope scan, unlimited cloud storage, junk mail filtering.
There are additional fees for check deposits and also if you exceed your month limit. Travelling Mailbox integrates with Evernote, Bill.com and Dropbox.
7. PostScanMail: $9.95-$34.95/month
They offer 3 membership plans starting from $9.95 per month. Pricing depends on the number of mail and packages received per month and how many times you need open&scan service. There are extra fees if you go over your monthly limit.
Mobile apps available on App Store and Google App. It makes it easy to manage your email remotely.
8. Virtual Post Mail: $15-$89/month
VirtualPostMail is ideal for small business owners, professional services, digital nomads.
With all membership plans you get a commercial address, a free registered agent service, free 60-day Physical mail storage, unlimited digital storage and no setup or cancellation fees.
They have 4 plans available with different number of free scans and recipients. At the moment, they have limited number of addresses across the U.S.
9. Regus: from $37
Regus was created for those who want to get an instant professional address or expand their business presence into other cities and countries. They have 3 plan options:
Professional address from $37 per month, includes business address which you can use for your company documents, website, business cards and they will collect your mail for free but there are additional fees for mail forwarding and open&scan service;
Virtual office from $150 per month, they will also answer calls in your company’s name and you will get access to business lounges;
Virtual office plus from $207, for those who need regular use of a private office to work, meet clients or have interviews.
Cheapest Virtual Mailbox Service
A digital mailbox is a service that turns your mail into a virtual form. We looked at the cheapest mail services in 2020 and created a list of prices. Take a look at our short overview below.
- Anytime Mailbox – $6.99 (Sign Up)
- PostScanMail – $9.95
- iPostal1 – $9.99
The cheapest mail forwarding service in 2020 is Anytime Mailbox. You can get an account with them just for $6.99 per month. They offer locations in the USA and internationally. Also iPostal1 and PostScanMail have quite affordable rates. You can set up an account with them for around $10.
Keep in mind that all services have different packages with numerous features and price can depend on those features such as the number of envelops received, open&scan service, etc. Also prices can vary depending on the location. Rates can be different for each state and city.