Updated on April 24, 2021Choosing a virtual mail service can be intimidating, exactly for someone new to digital mailboxes who may not know exactly which mailing service they should choose.
The review was prepared by Eugene K. and his team of IT experts. More than 3 months were spent on this research. For our ranking, we studied the offerings of the most well-known providers in the virtual mailbox industry and selected the leading services. We then conducted tests and compared more than 30 providers in order to select and publish the top 10 of them on our website. We had to create accounts, go through the notary verification process, communicate with the support team, download the app, etc. All of this is necessary to see these apps from the customer’s point of view. This made our review as expert and objective as possible.
Read our review to find out more about how digital mailboxes work and compare the benefits to choose the best virtual mailbox service for you!
|Name||Title||Prices||Services||Areas||Sign Up||Mobile App|
|Anytime Mailbox||$6.99-$49.99||Real Street Addresses, Mail and Package Forwarding, Open and Scan Mail (PDFs), Global Network Check Deposit, Free Unlimited Online Storage||980||Sign Up Now||Android, iOS|
|PostScan Mail||$15-$30||Mail Forwarding, Virtual PO Box, Business Address, Virtual Mailbox & Mailroom, Package Forwarding, Mail Scanning||287||Sign Up Now||Android, iOS|
|Earth Class Mail||$19-$79||Virtual Business Address, Mail Scanning, Check Depositing||90||iOS|
|Ipostal1||$9.99-$39.99||Mail Forwarding, Virtual MailBox, Virtual Address, Enterprise Mail||900||Android, iOS|
|US Global Mail||from $10||Mail Forwarding, Virtual MailBox, Virtual Address, Enterprise Mail||1||--|
|USA2me||$10-$60||Order Fulfillment, Remailing Services, Personal Shopper, Virtual Office||1||--|
|Travelling mailbox||$15-$159||Mail Forwarding, Mail Scanning, Deposit Checks, Junk Mail, Virtual Office Integrations||25||Android, iOS|
|Virtual Post Mail||$15-$89||Permanent Mailbox Address, Proof of Address, Check Deposit, Registered Agent, Package Forwarding||1234||--|
|Regus||from $37||Professional address, Virtual Office & Office Plus||2600||Android, iOS|
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What is a Virtual Mailbox?
A digital mailbox is a service that receives all your physical mail and packages for you. It gives you an actual physical address, that can be used as your permanent address for sending all your mail and parcels. Just imagine if you could manage your physical mail as easily as your email. A virtual post office box will give you access to your mail from any computer, tablet, or phone at any time from anywhere in the world.
A digital mailbox is an ideal solution for small businesses and start-ups as it increases customer trust whilst preserving the privacy of your home address with a real and permanent local address.
- You’ll have an actual physical address and with most services you can pick the address out of the number of different addresses.
- When your mail arrives, the app automatically scans the front of the envelop or package. You then receive a notification on your phone or computer for you to decide the next steps.
- Some Mail Companies offer to open the mail and scan it for you to view online.
- You can request to shred, dispose or recycle your mail.
- Package storage and shipping.
- Some services offer check depositing
- Signature upon delivery.
How to Choose?
To choose the best virtual mailbox you need to decide what features do you need and what you expect from digital mailbox.
- Consider mail opening and scanning feature if your bills are sent by mail.
- Check depositing feature is essential for those who receive payment by check.
- Decide if you need a PO box or an actual physical address.
- One of the most important factors is always the price. The cost can vary widely and usually depend on the membership plan and features you wish to include in your online postal provider such as mail forwarding, open&scan, check deposits, etc.
How to Get It?
To get started you need to choose the virtual mailbox company you want to work with, select the mailing address they provide or the P.O. box, and choose a plan. After that submit a completed USPS 1583 form and notarize your documents. This action is required to create a virtual mailbox in any of the services located in the United States. You can notarize it online (like notarize.com) or at the local office.
What is Mail Forwarding?
Mail Forwarding (MF) and virtual mailboxes are very similar. However, the mail forwarding providers only offer to receive your mail and parcels and forward them to the requested address. This makes it to be one of the fastest ways to have your mail and parcels shipped to you anywhere in the world via any courier (USPS, UPS, etc.). You can forward your mail to any address in the US or worldwide.
Calculate how many mails you need to send per month, compare Mail Forwarding and Virtual Mailbox service plans and additional fees, and choose the right solution!
Digital mailbox plans are usually more cost-effective compared to MF especially if you don’t need to receive the mail in a physical form in another location. All your letters will be immediately available online via any device, from anywhere in the world.
Best Virtual Mailbox Services in the U.S.
1. Anytime Mailbox: $6.99-$49.99/month
Anytime Mailbox is available in more than 980 international locations including the USA, Canada, Europe, UK, Australia, and Asia, making their services extremely accessible for clients worldwide.
They have various offers depending on the plan and location you choose, offering real street addresses, free unlimited storage, and various other features such as mail and package forwarding, open & scan mail (PDFs), check deposits, shredding, and more.
It’s very easy to get a virtual post office box with Anytime Mailbox. Simply complete and submit the notarized form. Anytime Mailbox has partnered with Notarize, the online notary platform, for your document to be notarized in just a few minutes.
Anytime Mailbox is a recognized global leader of digital mailbox services and is considered to be the most advanced virtual mailbox service available for business.
Locations in the USA: California (San Francisco, Los Angeles), New York, Texas (Houston), Washington, New Jersey, Phoenix, Florida (Miami), and more than 40 other states
Locations Worldwide: Canada, Mexico, Australia, United Kingdom, and more than 30 other countries
2. PostScan Mail: $15-$30/month
PostScan Mail offers 3 membership plans starting from $15 per month. Pricing depends on the number of mail and packages received every month and the number of times you require the open&scan feature.
They charge extra if you exceed your monthly limit.
You can manage remotely your mail with their mobile app available on the App Store and Google Play.
Locations in the USA: California, New York, Colorado, Pennsylvania (Philadelphia, Pittsburgh), Florida (Miami), Michigan (Detroit), and more than 30 other states.
Locations Worldwide: Czech Republic, Switzerland
3. Earth Class Mail: $19-$79/month
Earth Class Mail offers a wide range of US-based addresses to choose from. All your mail will be logged, organized, and stored securely by their HIPAA certified technicians. That’s why they are considered to be one of the most popular virtual PO boxes.
Earth Class Mail integrates with QuickBooks Online, Xero, Bill.com, Box, Google Drive, and many other useful apps, allowing you to close out invoices and save your files wherever needed. Their interface is renowned for being very user-friendly.
Locations in the USA: Alaska, Illinois (Chicago), California, Colorado (Denver), Ohio (Columbus), New York, and more than 30 other states
4. Ipostal1: $9.99-$39.99/month
Ipostal1 has 900 virtual mailbox locations across the USA and abroad, including addresses at executive business centers in professional office buildings. You can forward mail and packages to any address, request a scan, discard or shred unwanted mail.
They offer 4 plans with different pricing: Green $9.99/month, for 30 mail items per month; Blue $14.99, for 60 items; Silver $24.99, for 120 items; and Gold $39.99, for 240.
Locations in the USA: California, New York, Texas, Indiana, Minnesota, Delaware, and more than 40 other states
Locations Worldwide: Canada, UK, China, Spain, Switzerland, Singapore, Italy
5. US Global Mail: $10-$25/month
US Global Mail offers 3 membership plans: individual 10$ per month, 1 name on the account and 90 days free mail storage; family $15 per month, multiple family members, you get 180 days free mail storage and up to 80% off on shipping rates; business $25, you can add multiple companies and family members. All accounts offer free check deposit.
Locations in the USA: They only offer one address and it’s located in Houston, Texas.
6. USA2Me: $10-$60/month
USA2me provides you with a USA address to receive your mail and packages that you can either ship, scan, or discard. They are renowned for their excellent mail and package forwarding.
They offer 4 membership plans: basic, no monthly fee, you pay only for what use; Standard $10 per month, includes free discard; Premium $35, includes 1 time free shipment up to $30; Ultimate $60, includes 1 time free shipment up to $60 and the lowest shipping rates.
Locations in the USA: They only offer one address located in Houston, Texas.
7. Travelling Mailbox: $15-$159/month
The pricing of the Travel Mailbox services depends on the number of incoming envelopes, page scans, etc. They offer membership plans for personal use, as well as small businesses and enterprises. All plans include free mail shredding, envelope scanning, unlimited cloud storage, and junk mail filtering.
Additional fees apply for check deposits and exceeding your monthly limit. Travelling Mailbox integrates with Evernote, Bill.com and Dropbox.
Locations in the USA: California, Georgia, Colorado, Massachusetts, Nevada, and 30 other states
8. Virtual Post Mail: $15-$89/month
Virtual Post Mail is ideal for small business owners, freelancers, and digital nomads.
All membership plans provide you with a commercial address, a free registered agent service, free 60-day physical mail storage, unlimited cloud storage, and no additional setup or cancellation fees.
They have 4 plans available offering various numbers of free scans and recipients. Currently, there are a limited number of addresses offered across the USA.
Locations in the USA: California, Delaware, Nevada
9. Regus: from $37
Regus has been created for those who wish to acquire an instant business address or extend their business presence in other cities and countries. They can choose between three plans:
Professional address from $37 per month, includes business address which you can use for your company documents, website, business cards and they will collect your mail for free but there are additional fees for mail forwarding and open&scan;
Virtual office from $150 per month, they will also answer calls in your company’s name and you will get access to business lounges;
Virtual office plus from $207, for those who need to regularly use a private office to work, conduct interviews, or meet clients.
Locations in the USA: 1023 locations in all U.S. states
Locations Worldwide: 120 (including Russia, China, USA, UK, Canada, and others)
10. PO BOX Zone: from $99 per Year
PO Box Zone is a highly advanced PO box suitable for businesses, travelers, and expats. This service will provide you will a real street address as your mailing address. PO Box Zone receives your mail, scans, and uploads it, so you can view it online. You can always give instructions remotely on what needs to be done. The company has two digital addresses with forwarding services in Nevada and Wyoming. Unlike many other virtual mailing companies, PO Box Zone accepts any letter or package for you, including from FedEx, UPS,DHL, and other couriers.
PO Box Zone pricing start from $99 per year which is only $8,25 per month. They offer three different packages. The cost depends on the volume of mail you will receive. All plans include free scan, mobile app, street address and Automatic upload to your Dropbox, Google Drive or Microsoft OneDrive.
Locations in the USA: Nevada, Wyoming
The cheapest mail forwarding service in 2021 is Anytime Mailbox. You can open an account with them for just $6.99 per month. They offer locations in the USA and worldwide. You can set up an account with iPostal1 from as low as $10.
Keep in mind that all companies have different offers with various features that can influence the price including the number of envelopes received, open&scan, etc. Prices also vary depending on the location, such as the city and state.
Mailforwarding and Virtual Mailbox Clients
Virtual Mail Forwarding Service is getting more and more popular among expats. If you are living abroad, you should consider this service. With MF you will be able to receive all your important mail and packages anywhere in the world. It’s not always possible to rely on friends and family all the time. It can become inconvenient, or they may simply forget to forward an important mail to you.
MF makes it easier to become a digital nomad, because it solves one of the main problems they face of managing their mail. Digital Mailing Service is also very helpful for those freelancers who are based in multiple locations.
Travelers & RVers
If you are always traveling, dealing with U.S. postal mail can be an issue. MF solves this problem easily. In 2021 you no longer need to ask your relatives to forward your mail. If you set up a virtual mailbox, you’ll even be able to see your letters online within a few hours by using an open&scan feature.
Some businesses receive their postal mail in different locations. Using MF allows them to forward it to their central location to manage it more easily. Also, if you sign up for a digital mailbox account you will be provided with a real street address which will preserve your privacy by not exposing your home address.
In 2021, signing up for virtual mailbox is a perfect solution for receiving your mail, especially if you are an expat, digital nomad, business owner, or a traveller and even if you aren’t you should consider it anyway! Mail Forwarding is both very helpful these days and it’s super easy to use.
Top Digital Mailboxes in the World (International, Canada, UK, Europe & Other)
Online postal mailboxes are essential for all expats, travelers, business owners, etc. These services keep people’s mail safe and secure whilst giving easy online access from any device. It gives you a physical street address in any chosen location, where you can direct all your mail and parcels. However, it can be challenging today to choose the provider that will suit your needs the best. Luckily, in 2021 there are plenty of digital mailing address providers and you can decide which one is perfect for you .
We previously reviewed the online mailing companies in the USA. However, digital mailboxes are also available in other countries. Sometimes it’s better to sign up for a virtual mailing address in your country of origin. In this part of the article, we will talk about international and local mail companies in Canada, Europe, UK, and other countries . To choose a quality service provider you should know all your options especially when there are so many companies out there offering similar services but with slightly different features.
|Country||Mail Company||Title||Prices||Services||Areas||Sign Up||Mobile App|
|Anytime Mailbox||$6.99-$49.991||Real Street Addresses, Mail and Package Forwarding, Open and Scan Mail (PDFs), Global Network Check Deposit, Free Unlimited Online Storage||980||Sign Up Now||Android, iOS|
|HotSnail||$0-25/month||Mail redirection & forwarding, Scanning, Mail to email, Sort mail||1||Sign Up Now||--|
|Your Canadian Adress||Per letter/postage charges||Mail Forwarding, Package Consolidation, Scanning, Personal Shopping, Fax Services||1||--|
|eSnail||$20-$65||Virtual PO Box, Mail forwarding, Archiving, Scanning, Package forwarding||3||--|
|Drop Scan||$10-$40||Post-digitizing, Archiving Of Your Letters Enterprise Mail, Scan Letters||3||--|
|PriPost||from $5||Mail processing (Scan, Forward, Store), Business postal address, Receive packages||7||--|
|Swiss Post Box||$15-$159||Redirect mail, Mail Scanning, WebStamp, E-Post Office||193||--|
|UK Postbox||$0-150/month||Mailbox Forwarding, Parcel Forwarding, Online Mail Managment, PO Box Address||7||--|
|Regus||from $37||Professional address, Virtual Office & Office Plus||2600||Android, iOS|
|SOS Mail Solutions||$12-15/month||1||--|
Let’s look at some of the most popular virtual mailing services around the world.
International digital mailing companies
One of the most renowned virtual mail companies around the world is Anytime Mailbox. It is present in 1,001 locations around the world. Fees start as low as $6,50 per month. Anytime Mailbox offers all the necessary features you may need including MF and check deposits.
Regus is another international company offering MF. You can choose from 3000 locations around the world for your business. Regus is not just a digital mailbox, it’s a full virtual office company that includes mailing handling and MF. If you’re looking to build your business presence fast with an instant professional address, you should open an account with Regus.
There are three most popular online mailboxes in Canada: Canadian address; The Network hub; eSnail.ca.
Canadian address charges a one-time payment of $20, without any monthly fees. The company provides you with a free mailing address and only charges you for what you’ve used: MF; open&scan; fax, etc.
eSnail. ca is another Canadian mailbox with prices ranging from $25 to $55 per month. All necessary features are included in the offer. For additional options, you will be charged extra. Unfortunately, they don’t have check deposits and junk mail filter.
Ukpostbox is one of the most popular digital mailboxes in the UK. They offer both personal and business addresses. A PO box address has no monthly fees. Pricing for street addresses, however, starts from £12. All necessary features are included in the account.
There are many mailbox options available around Europe. The easiest way is to choose a digital mailbox based in the country of your origin. Drop Scan and CleverMail are the most popular companies in Germany. CleverMail is an international provider represented in more than 10 locations around the world. They offer different plan options, and their pricing starts from 5.45 €. PriPost is a virtual mailing company located in the Netherlands. For just 5 € per month you can get a Postbox without extended commitment. They offer all the basic features like any regular online PO box.
SOS mail solutions is an Australian company, based in Brisbane. They are a recognized high-quality mail and parcel forwarding in Australia. Their prices start at $12-15 per month. They will scan and upload your mail to your online account on their website and forward it to your location if need be.
Our Virtual Mailbox Ranking Service
Our service (GetNewMailBox.com) publishes only independent ratings and reviews for virtual mailbox providers. We use affiliate referral links as described in the disclaimer, but it is not a hidden advertisement. We don’t sell places or reviews in our rating. Our reviews show that we are not biased toward one provider and we recommend several. This way, everyone who visits our website can choose the most suitable solution for themselves. Our unbiased rankings are determined by expert reviews and experiencedusers.
The rating is not only based on our own experience of using different virtual mailbox companies but also on other objective factors such as:
- Convenience of using the virtual mailbox; user friendly interface; availability of the mobile apps.
- Number of available locations in the USA and other countries.
- Review of unbiased specialized websites such as G2.com and reliable opinions of popular bloggers, digital nomads, business owners, etc.
- Price comparison of different providers. We verify basic plan costs and the number of free features and the price of additional options.